1. General Information on Data Protection
Processing personal data
Protecting your data is of particular importance to us.
We process users’ personal data only in compliance with the applicable data protection provisions according to the requirements of data economy and data reduction.
To ensure that the applicable data protection provisions are observed and to make sure that the data we manage is protected against accidental or intentional manipulation, loss, destruction or access by unauthorised persons, we use state-of-the-art organisational, contractual and technical security measures.
Authority responsible for data protection
The association Women without Borders, headquartered at 1010 Vienna, is the provider of online services and is responsible for data protection (hereinafter referred to as Women without Borders, “we” or “us”). All contact information can be found in the Impressum.
The term “users” covers all customers and visitors of our online services.
2. Data collection in connection with our online services
Processing contact data
If you contact us via a form on the website or by email, we will store the provided data to process the query and in case there are any follow-up questions. We will not give the data to any third parties without your consent.
We will only transfer user data to third parties for the purpose of carrying out certain services (e.g. inputting addresses in the newsletter software MailChimp).
Personal data will be deleted if it has fulfilled its purpose and provided the deletion does not breach any obligations to retain records.
If you do not want this to happen, you can set your browser such that it informs you when cookies are being stored and you can apply a setting that allows the storage of cookies on a case-by-case basis.
Our online services can also be viewed without cookies. Deactivating cookies may restrict the functions of our website.
You can manage many online advertising cookies from companies via the US site http://www.aboutads.info/choices or the EU site http://www.youronlinechoices.com/uk/your-ad-choices/.
Collection of access data and server log files
The provider of sites automatically collects and saves information in “server log files”, which your browser transmits to us automatically. This information includes:
This data is not combined with other data sources. The data cannot be traced back to specific people.
We will only use the data in accordance with statutory provisions for statistical analysis that is necessary to operate, secure and optimise our online services. However, we reserve the right to check the log data if there is a justified suspicion of illegal use based on concrete evidence.
Google uses this information on behalf of Women without Borders to evaluate our online services, to compile reports on the activities relating to our online services, and to perform other tasks associated with our online services. When doing so, pseudonymised user profiles of the users may be generated from the processed data.
Women without Borders only uses Google Analytics with activated IP anonymisation. IP anonymisation shortens the IP address of Google users within member states of the European Union or in other signatory states to the Agreement on the European Economic Area. The full IP address is only transmitted to a Google server in the USA in exceptional cases, where it is then shortened. The IP address transmitted from a user’s browser is not merged with other Google data.
The storage of cookies can be prevented by adjusting the settings in the browser software used.
There is a browser plug-in available at https://tools.google.com/dlpage/gaoptout?hl=en which visitors to the website can use to prevent Google Analytics from processing data relating to website usage generated by cookies.
You can learn more about Google’s use of data as well as settings and opt-out options at the following Google websites:
Facebook social plugins and Facebook buttons
Our online services use social plugins (“plugins”) from the social network facebook.com, operated by Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (“Facebook”).
You can tell it is a Facebook plugin by the logo (e.g. a white “f” on a blue circle, the term “Like” or a “thumbs up” symbol). More information about Facebook social plugins can be found at https://developers.facebook.com/docs/plugins/.
When a user calls a function containing one of these plugins through our online services, the device makes a direct connection to the Facebook server. The content of the plugin is transmitted directly to the user’s device by Facebook which then integrates it into the online services. When doing so, user profiles of the users may be generated from the processed data. We have no influence on the scope of data collected by Facebook from this plugin, and can therefore only inform our users to the best of our knowledge.
The embedded plugin feature allows Facebook to obtain the information called up by users on the respective pages of our online services. If users are logged into Facebook, Facebook can allocate the visit of our online services to the users Facebook account. If users interact using the plugins, for example by clicking the Like button or by adding a comment, the respective information is transmitted from the users device directly to Facebook, where it is stored. If users do not have a Facebook account, there is still a possibility that Facebook learns of the IP address and stores it.
Facebook’s data privacy statement https://www.facebook.com/about/privacy provides comprehensive information
If you have a Facebook account and do not want Facebook to collect data about you in relation to our online services and to link this with your member data that is stored by Facebook, you must log out of Facebook before using our online services and delete your cookies. Further settings and opt-out options about the use of data for advertising purposes can be adjusted within the Facebook profile settings at https://www.facebook.com/settings?tab=ads or via the US site http://www.aboutads.info/choices/or the EU site http://www.youronlinechoices.com/. The settings are applied regardless of the platform, i.e. they are applied to all devices, such as a desktop computers or mobile devices.
We use buttons from the service Twitter. These buttons are provided by Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA. They can be recognised by terms such as “Twitter” or “Follow”, or by the stylised blue bird icon. By using the buttons you can share a post or a page from our website on Twitter or follow us on Twitter.
If you access one of our online services’ websites that has a Twitter button, your browser creates a direct connection to the Twitter servers. The content of the Twitter buttons is transmitted directly to your browser by Twitter. We therefore have no influence on the scope of data collected by Twitter from this plugin, and can only provide you with information to the best of our knowledge. According to what we know, only the IP address of users and the URL of the website in question is transmitted when clicking the button, but this is used only for the purpose of carrying out its function. You can deactivate the Twitter website tag using specific tools or procedures. The browser setting “Do Not Track” is no longer supported by Twitter.
Incorporation of other third-party services and content
We may also incorporate content of third parties (hereinafter “third-party providers”), such as videos from YouTube, maps from Google Maps, RSS feeds or graphics from other websites into our online services. This integration always requires your IP address to be transmitted to these third-party providers. This is because without the IP address, they cannot send the content to your browser. The IP address is therefore necessary to display this content. We endeavour only to use such content if its respective provider solely uses the IP address to deliver the content. However, we have no influence on third parties if they store IP addresses, for example for statistical purposes. If we are aware of this, we will also inform you.
3. Data protection information about the newsletter and MailChimp
By subscribing to our newsletter, you declare that you consent to receive the newsletter and to the procedures described below.
Content of the newsletter
We only send newsletters, emails and other electronic communication with promotional information (hereinafter the “newsletter”) if recipients have given their consent or it is legally permitted.
Our newsletter informs you about our projects and events (e.g. conferences, workshops, discussions, presentations, etc.) and about general Women without Borders announcements. We may also send you information about our partners’ projects and events.
The subscription process – double opt-in and logging
Subscribing to our newsletter employs a “double opt-in” process. This means that after registering, you will receive an email in which you are asked to confirm your registration. This confirmation prevents anyone registering using an email address that is not theirs.
Subscriptions to the newsletter are logged so we can provide evidence that the registration process meets the legal requirements. This includes storing the times of registration and confirmation as well as the IP address.
The distribution system using the distribution service provider MailChimp
The newsletter is distributed by “MailChimp”, a newsletter distribution system belonging to US provider Rocket Science Group, LLC, 675 Ponce De Leon Ave NE #5000, Atlanta, GA 30308, USA.
The data of our newsletter recipients, namely the email addresses and all other data described in this notice are stored on the MailChimp servers in the USA.
MailChimp uses this information to distribute and evaluate the newsletter on our behalf. Furthermore, according to MailChimp, the system may use this data to optimise or improve its own services, e.g. technical optimisation of distribution and the newsletter’s presentation, or for commercial purposes, such as determining which countries the recipients come from. However, MailChimp will not use the data from our newsletter recipients to contact them directly or pass it on to third parties.
We trust the reliability and the IT and data security of MailChimp. MailChimp is certified under the US-EU data protection agreement “Privacy Shield” and therefore binds itself to complying with the EU data protection regulations. In addition, we have signed a “Data-Processing-Agreement” with MailChimp. By signing this agreement MailChimp is obliged: to protect the data of our users, to process the data on our behalf and in accordance with data protection regulations (e.g. GDPR Obligations effective from 25 May 2018), and in particular to not pass on the subscribers’ data to third parties. For MailChimp data protection provisions, see https://mailchimp.com/legal/privacy/.
You only need to provide your email address in order to subscribe for the newsletter.
You can opt to include first name and surname in the form. This information is only used to personalise the newsletter. If you would like us to tailor the content of our newsletter to reflect your interests, you may include a country of your choosing in the form.
We will never pass on your data to third parties.
Statistical compilation and analysis
Our newsletters contain “web beacons”. These are single-pixel gifs that with the help of MailChimp allow us to analyse how our newsletters are used. When you open the newsletter, information such as IP address, the browser and your email client is collected. MailChimp uses the data collected in this way to make technical improvements to the services.
For statistical analysis purposes, it also captures whether newsletters are opened, when they are opened, and which links are clicked. This information can be matched to individual newsletter recipients for technical purposes. The analysis of this data enables us to learn about the reading habits of our users and adjust the content in line with users’ interests.
Online retrieval and data management
Cancellation and revocation
You can revoke consent to this data protection information about the newsletter and MailChimp at any time, which cancels your subscription to our newsletter.
This also cancels your consent to distribution via MailChimp and statistical analyses. Unfortunately, it is not possible to revoke permission to statistical data collection while being subscribed.
Each newsletter contains a link cancel the newsletter at the end that allows you to unsubscribe.
4. Rights of users and deletion of data
As a user of our online services, you have the right to request information on the personal data we have stored about you, free of charge.
You have the right to correct incorrect data, revoke consent, block and delete your personal data. You have the right to submit a complaint to the relevant authority if you believe data is being processed unlawfully.
The data we have stored will be deleted as soon as it is no longer required for its intended purpose and provided the deletion will not breach any obligations that require to store records.
6. Further notes
We use technical and organisational means to keep your personal data inaccessible to third parties. When communicating via email, full data security cannot be guaranteed; you may wish to use postal service to send confidential information.
Our employees and the service companies we use are bound to secrecy and obliged to comply with the applicable data protection provisions.